AI group meeting coordinator
Find a meeting time without the email back-and-forth.
Describe the meeting in a sentence. Huddla proposes times that fit everyone's time zone and working hours, each person marks yes, if needed or no from a link (no account), and you confirm the best time it recommends. Calendar invitations, an agenda and reminders follow.
No account needed to see the times and a sample poll. Nothing is sent.
For teams across offices, people meeting clients, and community and volunteer groups.
60-minute planning session with 6 people across London and New York next week, mornings ET
| Person | Mon 9 Nov 15:00 London 10:00 EST | Tue 10 Nov 14:30 London 09:30 EST | Tue 10 Nov 15:30 London 10:30 EST | Wed 11 Nov 15:00 London 10:00 EST |
|---|---|---|---|---|
| AmaraLondon | No | If needed | Yes | Yes |
| BenLondon | Yes | Yes | Yes | Yes |
| ChloéLondon | Yes | Yes | If needed | Yes |
| DiegoNew York | Yes | Yes | No | Yes |
| EmmaNew York | No | Yes | Yes | Yes |
| FemiNew York | Yes | No | Yes | Yes |
Recommended
Wed 11 Nov, 15:00 GMT works for all 6.
Next best: Tue 10 Nov, 15:30 GMT (4 yes, 1 if needed, 1 no).
Sample data
Example: computed by Huddla's scheduler from the sentence above, with six made-up people answering by their working hours.Seven emails to book one hour.
"Does Tuesday work?" "Not for New York." "How about 3pm your time?" Every group meeting starts with a thread like this, and the more time zones and calendars involved, the longer it runs. Then someone still has to send the invitation and remember the agenda.
- Converting time zones in your head, and getting one wrong.
- Waiting on the one person who hasn't replied.
- Re-sending the same meeting every week.
How it works
From one sentence to an agreed time.
Describe the meeting
"60-minute planning session with 6 people across London and New York next week, mornings ET." Or fill a short form. Huddla shows what it read and what it assumed.
Get candidate times
Times inside everyone's working hours on their own clock, inside your time of day, skipping your busy calendar slots (Pro and up), with a reason for each.
Collect answers
Each person gets a private link: no account, their own time zone, yes / if needed / no, or filled from their calendar's free/busy. Share one link with an outside group.
Confirm the best time
Huddla recommends a time with its reasons: who can't make it, who is only if-needed. You confirm; everyone gets a calendar invitation, your agenda and a reminder.
Who it's for
For the meetings that take a thread to book
Internal teams
Planning sessions, reviews and offsites across offices. Times respect each person's working hours on their own clock, your calendar's busy slots are skipped, and weekly meetings run from a template or a recurring poll.
Huddla for internal teams →Client meetings
Kick-offs and check-ins with people outside your company. Clients answer from a link in their own time zone without signing up, and nudges go only when you approve them.
Huddla for client meetings →Community and volunteer groups
Committees, clubs and volunteer rotas. Share one link in the group chat; people add themselves, evenings and weekends can count, and spam protection keeps it clean.
Huddla for community and volunteer groups →
Features
Everything between “we should meet” and the follow-up
A sentence or a short form
Length, who and where, the window ("next week"), the time of day ("mornings ET"). Huddla lists what it read and what it assumed; AI reads it when switched on, a built-in reader otherwise.
Time zones and working hours
Every candidate is checked on each person's own clock against their working hours (yours by default, or theirs). Times inside everyone's hours come first, spread across days.
Your calendar's busy times
On Pro and up, connect Google Calendar or Microsoft 365 and candidate times skip your busy slots. Huddla reads free/busy only, never event details.
Edit anything
Add your own times, remove any, change the window, length or a person's hours and zone, and recalculate. Answered times are kept.
No-login links
Each participant gets a private link (signed, with only a hash stored, never indexed). Times show in their own time zone; they answer yes, if needed or no and can leave a note.
Fill from a calendar
On paid plans, participants can fill their answers from Google or Microsoft free/busy. Huddla reads it once and keeps no access.
A link for outside groups
Share one poll link; people add themselves with a name. A hidden field, a fill-time check, rate limits and optional Cloudflare Turnstile keep bots out.
Nudges you approve
See who hasn't answered and send a reminder when you choose: never automatically, at most three per person, 12 hours apart.
Trust, limits and your data
What it does, and what it doesn't
- You approve every email. Huddla emails participants only when you send the poll, approve a nudge, confirm, cancel or send the follow-up. Recurring polls are drafted, never sent on their own.
- The recommendation is arithmetic, not a guess. Yes counts 2, if needed 1, and a required person who can't come weighs heavily against a time; ties go to the earlier time. AI only words the explanation.
- Calendars stay private. Huddla reads free/busy, never event titles. Participants' calendars are read once and not kept; organizers' tokens are stored encrypted and removed when they disconnect.
- Limits are hard stops. Free covers three polls collecting answers at a time. Hitting a limit shows a message; nothing is ever billed for going over.
- It doesn't host video calls. Paste your Zoom, Meet or Teams link; it goes in the invitation. Huddla doesn't create video meetings.
- Calendar connections are in early access. Google and Microsoft sign-in are built and waiting on the providers' app reviews. Calendar invitations (.ics) work with every calendar today.
Pricing
Free to start. Paid plans from the price of a lunch.
Free covers 3 polls collecting answers at a time. Pro, Team and Business add unlimited polls, calendar free/busy and no Huddla branding, and Team and Business add more organizers, templates and recurring polls.
Free
$0/month
For the occasional group meeting.
- 3 active polls at a time
- 1 organiser
- Up to 20 people per poll
- Participants answer from their link (no calendar connection)
- "Scheduled with Huddla" on pages and emails
Pro
$9/month
For one organiser who schedules every week.
- Unlimited polls
- 1 organiser
- Up to 100 people per poll
- Google and Microsoft calendar free/busy
- No Huddla branding
Team
$19/month
For a team that schedules together, with templates and recurring polls.
- Unlimited polls
- Up to 5 organisers
- Up to 100 people per poll
- Google and Microsoft calendar free/busy
- No Huddla branding
- Meeting templates
- Recurring polls
Business
$39/month
For a company: up to 20 organisers, an admin view and the audit log.
- Unlimited polls
- Up to 20 organisers
- Up to 200 people per poll
- Google and Microsoft calendar free/busy
- No Huddla branding
- Meeting templates
- Recurring polls
- Admin view and audit log
Every paid plan starts with a 7-day free trial. Free needs no card.
Questions people ask
How much does Huddla cost?
Huddla is free for up to 3 polls collecting answers at a time, with no card. Paid plans cost $9, $19 or $39 a month in US dollars with a 7-day free trial: Pro for one organizer with unlimited polls and calendar free/busy, Team for 5 organizers with templates and recurring polls, Business for 20 organizers with an admin view.
Do participants need a Huddla account?
No. Each participant gets a private link and answers without an account, seeing every candidate time in their own time zone. They mark yes, if needed or no and can add a note. Groups outside your company can join from one shareable link with just a name. Only organizers sign in, by email link.
How does Huddla handle time zones?
Every candidate time is checked on each participant's own clock against their working hours (09:00 to 17:00 unless you set theirs), plus any time of day you ask for, like mornings Eastern. Times inside everyone's hours come first; when none exist, Huddla says so and shows the least disruptive options.
Does Huddla email people without my approval?
No. Huddla emails participants only when you act: sending the poll, approving a nudge, confirming a time (with the reminder you choose then), canceling, or sending the follow-up you edited. It never nudges on its own, and recurring polls are drafted for you to review and send, not sent automatically.
Can I try Huddla without signing up?
Yes. On the try page, describe a meeting and Huddla shows real candidate times plus a sample poll answered by made-up participants, with the time it would recommend and why. Nothing is sent. A free account then sends real polls, 3 at a time, and paid plans start with a 7-day trial.
Does Huddla read my calendar?
Only if you connect it (Pro and up), and only free/busy: when you're busy, never what your events are. It uses that to skip your busy times, and adds a meeting to your calendar only when you confirm it. Participants can fill their answers from theirs; Huddla reads it once and keeps no access.
How does Huddla pick the recommended time?
From the answers: yes counts 2, if needed 1, and a required person who can't come weighs heavily against a time. Ties go to the earlier time. The reasons name who can't make it, who is only if-needed and who hasn't answered. AI, when switched on, only words the explanation and reads participants' notes.
What happens after I confirm a time?
Everyone with an email gets a calendar invitation (.ics) in their own time zone, with your approved agenda and the video link. On Pro and up the meeting is added to your Google or Microsoft calendar. A reminder goes at the time you chose, and afterwards Huddla drafts a follow-up from your notes.
Find a meeting time without the email back-and-forth.
Describe your next meeting in a sentence and see the times that work for everyone, before you create an account.